Guide / Scope
A one-page scope: what to write before you get a software quote
Write one page with eight items: goal, users, must-haves, current systems, integrations, fixed dates, approvers and a budget range. Then both sides price and check the same thing.
Short answer: write one page with eight items. The business goal for this quarter, the main users, what is a must and what can wait, the systems you use today, the integrations and devices, the dates that cannot move, who approves, and a budget range. With that page, quotes become comparable.
You do not need technical words. Plain sentences are better, because they show what you actually need.
The eight items
Write one line for each
- This quarter’s business goalOne sentence: launch, more orders, fewer manual hours or a new market.
- Main usersWho uses it daily, on which devices, and what they must get done.
- Must-have and laterTwo columns. If everything is a must, the timeline is not real yet.
- Current systemsWhat you use today, such as Haravan, MISA or KiotViet, and whether this is new work or a takeover of old code.
- Integrations and devicesPayments, accounting software, scanners and printers that must work on day one.
- Dates that cannot movePromotions, store openings and legal deadlines.
- Approvers on your sideWho signs off design, content and releases. Slow approval is a schedule risk.
- Budget rangeA range is enough. It lets us propose the right size instead of a generic rate card.
Why two columns matter most
The split between must-have and later decides the schedule more than any other item. It also protects you. When a new idea comes in the middle of the project, you put it in the second column and keep the date.
What we send back
A fixed-price proposal by stage. Each stage has agreed finish criteria, a list of exclusions, and a rule for how scope changes are priced. Everything is signed before the first payment.
Frequently asked questions
What goes into a one-page scope?
Eight items: this quarter's business goal, main users, must-haves and later items, current systems, integrations and devices, dates that cannot move, approvers on your side and a budget range.
Why one page?
Vague quotes usually come from vague requests. One page lets both sides price and check the same thing.
What if everything is a must-have?
Then the timeline is not real yet. Split features into two columns, must-have and later.
Do I need an exact budget?
No. A range is enough, so we propose the right size instead of a generic rate card.
What do you send back?
A fixed-price proposal by stage. Each stage has agreed finish criteria, exclusions and a price for scope changes. You sign it all before the first payment.
Why name the approvers?
Slow approval is a schedule risk. Say who signs off design, content and releases.
Can I talk to someone first?
Yes. Book a free 30-minute call. You speak with our Founder or Solution Architect. We reply within one business day.